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Program Assistant
The Program Assistant - TPI will coordinate various aspects of scholarship, awards, and other programs that TPI operates on behalf of clients. S/he will support philanthropic advisors and partners with the organization, management, and tracking of ongoing projects and initiatives. The Program Assistant will participate on project teams and provide administrative and research support on various projects that support TPI’s goals and strategies.
Essential Functions:
- Handle database management
- Organize conferences, meetings and events, including identifying sites, communicating with participants, making arrangements, organizing and facilitating off-site events
- Schedule meetings and conference calls
- Provide support for grant and scholarship programs, including large mailings, proposal tracking, and communications with applicants, grantees, and scholarship recipients
- Assist with the screening of grant proposals, due diligence and other grants management activities
- Respond to telephone inquiries; conduct Internet and library research
- Draft, edit and format reports, presentations, meeting minutes and other materials
- Assist with travel arrangements, scheduling and filing
- Organize client and other files
- Perform relevant record-keeping and administrative tasks
- Perform other duties and projects as assigned
- Maintain regular attendance
Required Education, Experience, and Skills:
- Bachelor’s degree
- One to two years of work experience in an office setting
- Outside conference/event scheduling and organizing experience preferred
- Helpful to have interest/experience in education, scholarship programs and college access and success
- Strong computer skills utilizing Microsoft Office products including Access, Word, PowerPoint, Outlook and Excel, as well as Internet research
- Able to take initiative and be resourceful; problem-solver
- Resourceful, motivated and able to work independently
- Excellent organizational and planning skills
- Very strong attention to detail
- Strong research, writing, proofreading and basic editing skills
- Excellent written and oral communication skills
- Demonstrated ability to handle multiple tasks, organize and manage projects with multiple components, and implement complex activities
- Strong interpersonal skills; able to interact well with a diverse range of people and work as part of a team
- Able to work under the pressure of tight deadlines
- Good sense of humor and willingness to be flexible
- Participative work style and ability to interact well with a diverse range of people
Qualified and Interested?
Visit Program Assistant – TPI to submit your resume. Diversity candidates are strongly encouraged to apply. Equal Opportunity Employer.
The Boston Foundation, Greater Boston’s community foundation, is one of the oldest and largest community foundations in the nation, with net assets of $850 million. In 2011, the Foundation and its donors made almost $78 million in grants to nonprofit organizations and received gifts of $81 million. The Foundation is made up of some 850 separate charitable funds established by donors either for the general benefit of the community or for special purposes. The Boston Foundation also serves as a major civic leader, provider of information, convener and sponsor of special initiatives designed to address the community’s and region’s most pressing challenges. For more information about the Boston Foundation, visit www.tbf.org or call 617-338-1700.
The Philanthropic Initiative (TPI) is an ally and consultant to ambitious donors looking to advance the art and science of their philanthropy in pursuit of deep social impact. Hired by corporations, foundations and individuals to develop and execute custom strategies to increase the impact of their giving, TPI has invested in the advancement of strategic philanthropy across the globe since 1989.
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